Job Opportunities at the ILS Jan 2024 for Non Teaching Staff

Walk-in-Interview for the following posts:

  1. Assistant Registrar Admin   
  2. Estate Manager  
  3. Library Technical Assistant 
  4. Accounts Assistant 
  5. Administrative Assistant 
  6. Public Relations Executive – ILSCA 
  7. Research Associate- ILSCA 

On 20/01/2024 starting from 10.00 am.

Post-wise Interview Time Slots will be as follows :

  1. Assistant Registrar Admin                      –  10.00 am to 11.00 am
  2. Estate Manager                                            –  11.00  am to 11.30 am 
  3. Library Technical Assistant                    –   11.30 am to 1.00 pm
  4. Accounts Assistant                                      – 2.00 pm to 3.00 pm
  5. Administrative Assistant                          _ 3.00 pm to 4.00 pm
  6. Public Relation Executive – ILSCA       – 4.00 pm to 4.30 pm
  7. Research Associate- ILSCA                      – 4.30 pm to 5.00 pm

 

Google Registration Form: 

https://docs.google.com/forms/d/1qToWYRFDuBjZuzrty_M-DeiQeOzMpMjiapAOWjNEC0g

 

Last Date of Registration: 19/01/2024.

Venue:

Indian Law Society’s Institute of Advance Legal Studies

(IALS Office in Saraswati Building)

ILS Law College Campus, Law College Road, 

Erandawane, Pune – 411 004.

Salary – Negotiable, commensurate with experience and qualifications.

 

  1. Assistant Registrar: Admin

Assistant Registrar: Admin Responsibilities:

  • Work in coordination with the Hon Secretary and Principal of ILS Law College.
  • To supervise, train and evaluate clerical staff responsible for processing and maintaining academic files and records, updating information, and furnishing reports.
  • To establish work schedules and work assignments; evaluate the effectiveness of existing policies and procedures and recommend changes.
  • To supervise the efficient working of assigned staff and maintain ideal working conditions according to workplace policies.
  • To monitor and respond to all staff supervisors.
  • To coordinate, handle and organize programs, faculty coordination and supervise and control day-to-day administrative functions.
  • To look after Administration / Liaisoning with Govt. / Semi Govt. / Education Dept. / Maintenance of Property / Follow up of Court Matters etc.
  • Assist in the Hostel Admission process and maintain the record of Hostel students.
  • To maintain the records of ILS Staff such as personal files, leave records along with Bio Metric Records.

Assistant Registrar: Admin Requirements:

         (A) Qualification:

  • A Graduate of any discipline (Preferably a degree in Human Resources).
  • Good knowledge of English, Marathi, Hindi, and Computers
  • Proficient in advanced knowledge of Microsoft Office Applications, including Excel

     (B) Experience Details:

  • 3 years of relevant in Human Resource

        (C) Desired Qualities:

  • Excellent verbal and written communication skills
  • Ability to work independently on assigned duties.
  • Great leadership and project management abilities.
  • Must have and be able to drive a two-wheeler.
  • Age between 30 to 45 years

 

  1. Estate Manager:

Estate Manager Responsibilities:

  • Work in coordination with the Hon. Secretary and Directors of ILS.
  • Coordinate with supervisors of agencies (gardening and security etc.) in the allocation of work.
  • Orient workers of agencies like (gardeners, watchmen, etc.) about their jobs and timelines to perform each work.
  • Maintain a record of the attendance of gardeners, and watchmen.
  • Look after the timely renewal of Annual Maintenance Contract – e.g., Lifts, Generator, Transformer, Intercoms-Telephone Systems, CCTV, filtration plant at the swimming pool, etc.
  • Allot and supervise work done by electricians, plumbers, carpenters, etc., and maintain its report.
  • Maintenance and repair of solar panels, water tanks, fountains, and water pumps, other equipment as and when needed.
  • Procure electrical fittings, diesel for generator, etc., and maintain its stock and its register.
  • Supervise cleanliness of the campus, toilets, dustbins, etc.
  • Coordinate with garbage collector for dry waste.
  • Maintenance of trees on the campus e.g., pest controlling, etc.
  • Look after the maintenance of buildings e.g., removing weeds from the walls, leakages, etc.
  • Supervise timely payments of Water, electricity, property tax, telephone bills, etc., and Raise grievances if required.
  • Maintain the various grounds.
  • Supervise the facility of parking as well as the mess and canteen, the cleanliness therein, and discipline all over the campus.
  • Regular visits to entire campus and report encroachment, damages, maintenance if any.
  • To give a weekly review to Hon. Secretary Indian Law Society.

Estate Manager Requirements:

         (A)Qualification:

  • Bachelor’s degree in any stream
  • Good knowledge of English, Hindi, Marathi, and Computers
  • Proficient in advanced knowledge of Microsoft Office Applications

         (B)Experience Details:

  • A minimum of 3 years of experience
  • Experience in property management, business administration, or similar.
  • Experience in coordination of housekeeping, maintenance, and renovations
  • Sound knowledge of groundskeeping management and operations.

     (C ) Desired Qualities :

  • Great leadership and human resource management abilities.
  • Excellent interpersonal and communication skills.
  • Exceptional time management and multitasking abilities.
  • Availability to be always on call, including evenings, weekends, and holidays.
  • Must have and be able to drive a two-wheeler
  • Must be physically fit (Age below 45 years)

 

3. Library Technical Requirements:

Responsibilities for Library Technical Assistant:

  • To work under the overall supervision of the librarian.
  • Cataloguing and indexing of books and periodicals.
  • Assist the Librarian in the supervision and administration of the library.
  • Keep the books, ready for circulation.
  • Assist the users with the effective utilization of library services.
  • An arrangement for the maintenance and repair of books, periodicals, and other related equipment in the library.
  • Arrangement of non-book materials.
  • Managing special assignments/tasks as entrusted by the librarian.
  • Circulation (Issuing and receiving) of books and learning materials.
  • Maintenance of the library registers (Accession/periodical) and other statistical records.
  • Shelving and rectification of library collection on a day-to-day basis according to the system of the library.
  • Office timing will be eight hours in duration and will be adjusted as per the requirement of the library.
  • Any other library works allotted by the authorities.

Library Technical Requirements:

(A) Qualifications:

Graduate in any discipline with B. Lib. I. Sc. (Bachelor of Library & Information Science) from a recognized university.

(B) Experience Details:

Minimum 1 Year experience in Library Work

(C ) Desired Qualities:

  • Excellent verbal and written communication skills
  • Ability to work independently on assigned duties.
  • Great leadership and project management abilities.
  • Must have and be able to drive a two-wheeler.
  • Age between 20 years to 35.

  4. Accounts Assistant:

Responsibilities for Accounting Assistant:

  • Work in coordination with the Assistant Registrar: accounts & Finance Officer.under the guidance of the Hon. Secretary and Directors of ILS.
  • Take responsibility for accounts payable/receivable, cash receipts, account statement reconciliations, check runs, fixed asset activity, debt activity, etc.
  • Monthly Payroll and Salary Processing
  • Monthly Working of TDS, Payments, Quarterly and annual returns for the same.
  • Monthly Working of GST, Payments, and Monthly returns for the same.
  • MIS Reports of various units.
  • Preparation of Fee details received from Students and maintaining and updating the same. Dues follow-up from students.
  • Assist with the preparation of financial and statistical statements and reports.
  • Analyse financial information to identify discrepancies.
  • Research and resolve discrepancies in a timely fashion.
  • Maintain confidentiality of all financial data.
  • Interpret and apply accounting policies, rules, and regulations to all work to ensure compliance with applicable standards.
  • Compile and prepare routine reports and summaries.

 Accounts Assistant Requirements:

          (A)Qualifications:

  • Bachelor’s degree in commerce.
  • Must know about Tally Prime and be Comfortable with using Taxation software.
  • Good knowledge of English, Marathi, Hindi, and Computers.
    (B) Experience Details:
  • Minimum 1 years of relevant, hands-on accounting experience
  • Proficient in advanced knowledge of Microsoft Office Applications, including Excel.

       (C) Desired Qualities:

  • Excellent verbal and written communication skills.
  • Strong attention to detail and accuracy.
  • Ability to work independently on assigned duties.
  • Demonstrates an ability to manage a variety of priorities while meeting deadlines.
  • Excellent interpersonal and communication skills.
  • Exceptional time management and multitasking abilities.
  • Age between 20 years to 35.

 

   5. Administrative Assistant:

Responsibilities for Administrative Assistant:

  • Assist in the preparation of regularly scheduled reports (student attendance report or Admission Report).
  • Develop and maintain a filing system.
  • Update and maintain office policies and procedures.
  • Maintain contact lists.
  • Meeting with the organizing committee to discuss plans, events, and other requirements and coordinate with them.
  • Book travel arrangements.
  • Maintaining the documents, agreement files, employees’ filing, etc.
  • Provide general support to visitors, receiving phone calls.
  • Act as the point of contact for internal staff or students.
  • Coordinate with other office Staff. Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers, scanners
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task

Administrative Assistant Requirements:

     (A) Qualifications: Graduate in any discipline; additional qualification as an administrative assistant or Secretary will be a plus

(B) Experience Details:

Minimum 1 Year experience in Office Work.

(C ) Desired Qualities:

  • Excellent verbal and written communication skills
  • Ability to work independently on assigned duties.
  • Must have and be able to drive a two-wheeler.
  • Good knowledge of English, Hindi, Marathi
  • Proficiency in MS Office, MS Excel, and MS PowerPoint, Advance Excel Knowledge Preferable.
  • Age between 20 years to 35.

 

6. Public Relation Executive for Centre for Arbitration and Mediation Centre:

Roles & Responsibilities for Public Relations Executive:

  • Work with the Co-Ordination of Director ILSCA & Hon. Secretary.
  • Plan, implement and manage public relations strategies.
  • Organize and manage various Public Relations activities.
  • Measure the performance of each activity and event.
  • Determine KPIs for PR.
  • Measure and produce reports on PR KPIs and each PR campaign.
  • use different channels to optimize the campaign’s reach and success.
  • Work with the team to ensure a match with the corporate brand.
  • Arrange and coordinate interviews.
  • Research and gather opportunities for sponsorships.
  • Stay up to date with PR and industry trends and best practices.
  • Handling Social Media platforms and using interpersonal skills for public relations.

Public Relations Executive Requirements:

       (A) Qualification:

          Graduate from Law and Business Management Background.

        (B) Experience:

         With a minimum of 1-year experience as a Public Relations Executive.

     (C ) Desired Qualities : 

  • Excellent communication skills both orally and in writing.
  • Excellent interpersonal skills.
  • Presentation skills.
  • The ability to prioritize and plan effectively.
  • Digital media skills, such as graphic design, video editing and blog administration.
  • Social media management experience.
  • Age between 20 years to 35.

7. Research Associate:

Research Associate Requirements:

(A) Qualifications:

  • LLM with Higher Second Class
  • Certificate/Diploma in Training & Development from recognised university

(B) Experience:

  • Experience of 3 years in Court
  • Experience in training need analysis and design
  • Good knowledge of Microsoft Office and Legal database
  • Must be proficient in English, Marathi & Hindi

     (C ) Desired Qualities :  

  • Excellent verbal and written communication skills
  • Ability to work independently on assigned duties.
  • Great leadership and project management abilities.
  • Must have and be able to drive a two-wheeler.

 

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