Walk-in-Interview for the following posts:
- Assistant Registrar Admin
- Estate Manager
- Accounts Assistant
- Administrative Assistant
On 24/08/2024 starting from 10.00 am.
Post-wise Interview Time Slots will be as follows:
- Assistant Registrar Admin – 10.00 am to 12.00 pm
- Estate Manager – 12.00 pm to 12.30 pm
- Accounts Assistant – 2.00 pm to 3.30 pm
- Administrative Assistant – 3.30 to 5.00 pm
Google Registration Form:
https://docs.google.com/forms/d/1q-ZQs2RlHGXJ3yo1ADOug2do9d3pS_bVJJyhMOj7g9o
Last Date of Registration: 22/08/2024.
Venue:
Indian Law Society’s Institute of Advance Legal Studies
(IALS Office in Saraswati Building)
ILS Law College Campus, Law College Road,
Erandawane, Pune – 411 004.
Salary – Negotiable, commensurate with experience and qualifications.
1. Assistant Registrar: Admin
Assistant Registrar: Admin Responsibilities:
- Work in coordination with the Hon Secretary and Principal of ILS Law College.
- To supervise, train and evaluate clerical staff responsible for processing and maintaining academic files and records, updating information, and furnishing reports.
- To establish work schedules and work assignments; evaluate the effectiveness of existing policies and procedures and recommend changes.
- To supervise the efficient working of assigned staff and maintain ideal working conditions according to workplace policies.
- To monitor and respond to all staff supervisors.
- To coordinate, handle and organize programs, faculty coordination and supervise and control day-to-day administrative functions.
- To look after Administration / Liaisoning with Govt. / Semi Govt. / Education Dept. / Maintenance of Property / Follow up of Court Matters etc.
- Assist in the Hostel Admission process and maintain the record of Hostel students.
- To maintain the records of ILS Staff such as personal files, leave records along with Bio Metric Records.
Assistant Registrar: Admin Requirements:
(A) Qualification:
- A Graduate of any discipline (Preferably a degree in Human Resources).
- Good knowledge of English, Marathi, Hindi, and Computers
- Proficient in advanced knowledge of Microsoft Office Applications, including Excel(B) Experience Details:
- 3 years of relevant in Human Resource
(C) Desired Qualities:
- Excellent verbal and written communication skills
- Ability to work independently on assigned duties.
- Great leadership and project management abilities.
- Must have and be able to drive a two-wheeler.
2. Estate Manager:
Estate Manager Responsibilities:
- Work in coordination with the Hon. Secretary and Directors of ILS.
- Coordinate with supervisors of agencies (gardening and security etc.) in the allocation of work.
- Orient workers of agencies like (gardeners, watchmen, etc.) about their jobs and timelines to perform each work.
- Maintain a record of the attendance of gardeners, and watchmen.
- Look after the timely renewal of Annual Maintenance Contract – e.g., Lifts, Generator, Transformer, Intercoms-Telephone Systems, CCTV, filtration plant at the swimming pool, etc.
- Allot and supervise work done by electricians, plumbers, carpenters, etc., and maintain its report.
- Maintenance and repair of solar panels, water tanks, fountains, and water pumps, other equipment as and when needed.
- Procure electrical fittings, diesel for generator, etc., and maintain its stock and its register.
- Supervise cleanliness of the campus, toilets, dustbins, etc.
- Coordinate with garbage collector for dry waste.
- Maintenance of trees on the campus e.g., pest controlling, etc.
- Look after the maintenance of buildings e.g., removing weeds from the walls, leakages, etc.
- Supervise timely payments of Water, electricity, property tax, telephone bills, etc., and Raise grievances if required.
- Maintain the various grounds.
- Supervise the facility of parking as well as the mess and canteen, the cleanliness therein, and discipline all over the campus.
- Regular visits to entire campus and report encroachment, damages, maintenance if any.
- To give a weekly review to Hon. Secretary Indian Law Society.
Estate Manager Requirements:
(A)Qualification:
- Bachelor’s degree in any stream
- Good knowledge of English, Hindi, Marathi, and Computers
- Proficient in advanced knowledge of Microsoft Office Applications
(B)Experience Details:
- A minimum of 3 years of experience
- Experience in property management, business administration, or similar.
- Experience in coordination of housekeeping, maintenance, and renovations
- Sound knowledge of groundskeeping management and operations.
(C ) Desired Qualities :
- Great leadership and human resource management abilities.
- Excellent interpersonal and communication skills.
- Exceptional time management and multitasking abilities.
- Availability to be always on call, including evenings, weekends, and holidays.
- Must have and be able to drive a two-wheeler
- Must be physically fit (Age below 45 years)
3. Accounts Assistant:
Responsibilities for Accounting Assistant:
- Work in coordination with the Assistant Registrar: accounts & Finance Officer.under the guidance of the Hon. Secretary and Directors of ILS.
- Take responsibility for accounts payable/receivable, cash receipts, account statement reconciliations, check runs, fixed asset activity, debt activity, etc.
- Monthly Payroll and Salary Processing
- Monthly Working of TDS, Payments, Quarterly and annual returns for the same.
- Monthly Working of GST, Payments, and Monthly returns for the same.
- MIS Reports of various units.
- Preparation of Fee details received from Students and maintaining and updating the same. Dues follow-up from students.
- Assist with the preparation of financial and statistical statements and reports.
- Analyse financial information to identify discrepancies.
- Research and resolve discrepancies in a timely fashion.
- Maintain confidentiality of all financial data.
- Interpret and apply accounting policies, rules, and regulations to all work to ensure compliance with applicable standards.
- Compile and prepare routine reports and summaries.
Accounts Assistant Requirements:
(A)Qualifications:
- Bachelor’s degree in commerce.
- Must know about Tally Prime and be Comfortable with using Taxation software.
- Good knowledge of English, Marathi, Hindi, and Computers.
(B) Experience Details:
- Minimum 1 years of relevant, hands-on accounting experience
- Proficient in advanced knowledge of Microsoft Office Applications, including Excel.
(C) Desired Qualities:
- Excellent verbal and written communication skills.
- Strong attention to detail and accuracy.
- Ability to work independently on assigned duties.
- Demonstrates an ability to manage a variety of priorities while meeting deadlines.
- Excellent interpersonal and communication skills.
- Exceptional time management and multitasking abilities.
4. Administrative Assistant:
Responsibilities for Administrative Assistant:
- Assist in the preparation of regularly scheduled reports (student attendance report or Admission Report).
- Develop and maintain a filing system.
- Update and maintain office policies and procedures.
- Maintain contact lists.
- Meeting with the organizing committee to discuss plans, events, and other requirements and coordinate with them.
- Book travel arrangements.
- Maintaining the documents, agreement files, employees’ filing, etc.
- Provide general support to visitors, receiving phone calls.
- Act as the point of contact for internal staff or students.
- Coordinate with other office Staff. Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers, scanners
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
Administrative Assistant Requirements:
(A) Qualifications: Graduate in any discipline; additional qualification as an administrative assistant or Secretary will be a plus
(B) Experience Details:
Minimum 1 Year experience in Office Work.
(C ) Desired Qualities:
- Excellent verbal and written communication skills
- Ability to work independently on assigned duties.
- Must have and be able to drive a two-wheeler.
- Good knowledge of English, Hindi, Marathi
- Proficiency in MS Office, MS Excel, and MS PowerPoint, Advance Excel Knowledge Preferable.
